Your privacy is important to us. Learn how we collect, use, and protect your personal information.
Last updated: June 23, 2025
Welcome to shAIrlock ("we," "our," or "us"). We are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, process, and safeguard your personal information when you use our AI-powered interview facilitation platform and related services.
This policy is designed to comply with the General Data Protection Regulation (GDPR), California Consumer Privacy Act (CCPA), and other applicable data protection laws worldwide. By using our services, you agree to the collection and use of information in accordance with this policy.
Key Principles:
We collect different types of information to provide and improve our services to you:
Under GDPR and other data protection laws, we process your personal data based on the following legal grounds:
Processing necessary to provide our interview services, manage your account, and fulfill our contractual obligations.
Processing required to comply with applicable laws, regulations, legal processes, or regulatory requirements.
Processing for our legitimate business interests, such as improving services, fraud prevention, and security.
Processing based on your explicit consent for specific activities, such as marketing communications or analytics.
We use the collected information for the following purposes:
As a global platform, we may transfer your personal data outside the European Economic Area (EEA) to provide our services. When we do so, we ensure appropriate safeguards are in place:
We regularly review and update our transfer mechanisms to ensure continued compliance with evolving data protection regulations.
We implement comprehensive technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction:
We retain your personal data only for as long as necessary to fulfill the purposes for which we collected it, comply with legal obligations, and protect our legal interests:
When determining retention periods, we consider the amount, nature, and sensitivity of the data, potential risks from unauthorized use, the purposes for processing, applicable legal requirements, and whether we can achieve those purposes through other means.
Under GDPR and other applicable data protection laws, you have the following rights regarding your personal data:
Request a copy of the personal data we hold about you, including information about how we process it.
Request correction of inaccurate or incomplete personal data we hold about you.
Request deletion of your personal data under certain circumstances, such as when it's no longer necessary.
Request limitation of how we process your data in specific situations, such as while we verify accuracy.
Receive your personal data in a structured, machine-readable format for transfer to another service.
Object to processing of your personal data for certain purposes, including direct marketing.
To exercise any of these rights, please contact us using the information provided below. We will respond to your request within one month, though this may be extended in complex cases. We may need to verify your identity before processing certain requests.
We use cookies and similar tracking technologies to enhance your experience, analyze platform usage, and provide personalized features:
Required for the platform to function properly. These include authentication, security, and basic functionality cookies.
Help us understand how users interact with our platform by collecting anonymous usage statistics.
Remember your preferences and settings to provide a more personalized experience.
You can control cookie usage through your browser settings or our cookie preference center. Note that disabling certain cookies may limit platform functionality.
We may share your personal data with trusted third parties under specific circumstances:
We may share anonymized, aggregated data with research partners or industry organizations to advance AI hiring technology and best practices.
We may disclose your information if required by law, legal process, or to protect the rights, property, or safety of shAIrlock, our users, or others.
Our services are not intended for individuals under 16 years of age. We do not knowingly collect personal information from children under 16. If we become aware that we have collected personal information from a child under 16, we will take steps to delete such information promptly.
We may update this Privacy Policy periodically to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of any material changes by:
Your continued use of our services after any changes indicates your acceptance of the updated Privacy Policy.
If you have questions about this Privacy Policy, want to exercise your data protection rights, or need to contact our Data Protection Officer, please reach out to us:
Email: support@shairlock.com
Subject Line: Privacy Policy Inquiry
Response Time: Within 48 hours
Email: support@shairlock.com
Subject Line: DPO - Data Rights Request
Response Time: Within 30 days